How to Submit Your Timesheets and Expense Reports

Learn how to accurately fill out and submit your timesheets and expense reports on time to ensure prompt payroll and reimbursement processing at Lilly.

Introduction

Timely and accurate submission of timesheets and expense reports is essential for payroll processing and financial accountability within Lilly. This article outlines the procedures and expectations for completing these administrative tasks to help you avoid delays and ensure compliance with Lilly policies.

Timesheets

Who Must Submit?
All hourly and non-exempt employees at Lilly are required to submit timesheets documenting their work hours.

When to Submit?
Timesheets must be completed and submitted every two weeks (bi-weekly), usually aligned with the payroll schedule.
The submission deadline is 5:00 PM on the Friday immediately following the end of the pay period.
Late submissions can delay paycheck processing, so please plan accordingly.

How to Fill Out Your Timesheet:

• Record your arrival and departure times each day.
• Include any unpaid breaks as well as paid time off such as holidays or approved leave.
• Double-check entries for accuracy before submitting.
• Supervisors must review and approve your timesheet promptly to meet processing deadlines.

Submission Method:
Timesheets are submitted electronically via the Lilly HR Portal.
If you experience technical difficulties, notify Payroll Services immediately.

Expense Reports

Who Should Submit?
Employees seeking reimbursement for work-related expenses, such as travel, materials, or supplies, must submit expense reports at Lilly.

When to Submit?
Expense reports must be submitted within 30 days of the expenditure date.
Submissions received after 30 days may be denied unless approved by your department manager or HR Director.

How to Complete Expense Reports:

• Use the official Lilly Expense Report form available on the HR Portal.
• Provide clear descriptions of expenses, dates, and business purpose.
• Attach original receipts or scanned copies for all expenses.
• Obtain necessary approvals before submitting where applicable.

Submission Method:
Upload expense reports and attachments via the HR Portal or email directly to Payroll Services.
Confirm receipt and approval status if you don't receive confirmation within 5 business days.

Common Tips & Best Practices

• Submit all forms punctually to avoid payroll disruptions or reimbursement delays.
• Keep copies of submitted forms and receipts for personal records.
• If unsure about an expense’s eligibility, consult with your supervisor or HR before purchase.
• Regularly review payroll calendars and HR announcements for any updates to deadlines or procedures.

Need Assistance?
If you have questions or encounter issues with timesheets or expense reports:
Click on 'Submit a request' at the top of the help center.

Maintaining accurate and timely administrative records supports our mission by ensuring smooth financial operations. Your cooperation is sincerely appreciated!